Privacy Notice – Important, Please Read

The new General Data Protection Regulations (GDPR) came into force on 25 May 2018 and as a club which stores personal data, we need to comply with these.

This privacy notice applies from the time you become a member of the STEC until such point where you choose to end your membership. It explains how we collect, store and use the personal information that you provide to us.

As a member of the club, your personal data is collected and processed for the purposes of fulfilling our contractual obligations by providing you with membership services including, but not limited to, sending you Newsletters, membership renewal forms, STEC rally entry forms and other information relevant to your membership.

The data collected and stored is your name, address, telephone number, email (if given).We are committed to keeping your personal data safe and we have procedures in place to secure your personal information. Your data is stored on encrypted, password protected, pen drives.

Where we hold data in paper format, we ensure it is held securely and all hard copy data is shredded after being entered on to the central database.

Your data (name and address only) is shared with our print company to enable them to post the newsletters. Your personal data will never be sold or used for marketing purposes. You will continue to receive correspondence by post. At the next renewal date, you will be asked about your preferred method of correspondence, however please note we are not yet in a position to email newsletters.

Please keep us up to date with changes to your personal information we hold about you. You may request to have any inaccuracies in the personal information about you corrected. You may view the data held on yourself at any time, with reasonable notice. You may request that your data is erased at any time by contacting the Membership Secretary, however this will mean that you will no longer receive newsletters or renewal forms.

If you end your membership, your personal data will be securely deleted and no longer held. If you wish to exercise any of the above rights or if you have a complaint about your information rights or you have any questions about this notice, please contact the Membership Secretary.

Keith Reynolds (Membership secretary),
Virginia Cottage, Upper Vobster, Radstock, Somerset, BA35SA